Account & Finance
Complete financial management including dashboard analytics, chart of accounts, fiscal periods, bank accounts, transactions, payments, and bank reconciliation.
Account & Finance
11.1 Overview
Complete financial management including dashboard analytics, chart of accounts, fiscal periods, bank accounts, transactions, payments, and bank reconciliation.
Tab Structure:
- Dashboard - Financial overview with KPIs and charts
- Setup - Chart of Accounts, Fiscal Periods, Bank Accounts
- Transactions - Bank Transactions, GL Journals
- Payments - Payment tracking and statistics
- Reconciliation - Bank statement reconciliation
11.2 Finance Dashboard
11.2.1 Key Performance Indicators (KPIs)
| KPI | Description | Icon |
|---|---|---|
| Cash Position | Current total cash in bank accounts | Dollar, blue |
| Accounts Receivable | Outstanding customer payments | TrendingUp, green |
| Accounts Payable | Outstanding vendor payments | TrendingDown, red |
| Net Income | Revenue minus expenses | Activity, purple |
| Revenue | Total income for period | Plus, emerald |
| Expenses | Total expenses for period | Minus, orange |
| Profit Margin | Percentage of profit on revenue | Percent, teal |
| Burn Rate | Monthly expense rate | Flame, rose |
11.2.2 Dashboard Charts
- Cash Flow Trend (Revenue vs Expenses)
- Expense Trend
- Accounts Payable Aging
- Accounts Receivable Aging
11.3 Finance Setup
11.3.1 Chart of Accounts
Account Types:
| Type | Purpose | Badge Color |
|---|---|---|
| Asset | Cash, Inventory, Equipment, Receivables | Blue |
| Liability | Payables, Loans, Accrued Expenses | Red |
| Equity | Owner's Equity, Retained Earnings | Purple |
| Revenue | Sales, Service Income, Interest Earned | Green |
| Expense | Operating Expenses, COGS, Salaries | Orange |
11.3.2 Fiscal Periods
Period Statuses:
| Status | Description | Available Actions |
|---|---|---|
| Open | Active period, allows transactions | Edit, Close, Delete |
| Closed | Period ended, no new entries | Edit, Reopen,Lock |
| Locked | Permanently closed, audit-ready | View only |
11.3.3 Bank Accounts
Account Types:
- Checking
- Savings
- Money Market
- Cash
- Credit Card
- Other
11.4 Transactions
11.4.1 Bank Transactions
Transaction Types:
| Type | Icon | Description | Badge Color |
|---|---|---|---|
| Deposit | ArrowUp | Money coming in | Green |
| Withdrawal | ArrowDown | Money going out | Red |
| Fee | Receipt | Bank charges | Amber |
| Interest | Coins | Interest earned | Blue |
| Transfer | ArrowLeftRight | Between accounts | Purple |
11.4.2 GL Journals
Journal Entry Rules:
- Must have at least 2 lines
- Total debits must equal total credits
- Draft entries can be modified
- Posted entries can only be reversed
11.5 Payments
Payment Types:
- Income (payments received)
- Expense (payments made)
Payment Statuses:
- Completed
- Pending
- Failed
- Cancelled
Payment Methods:
- Cash
- Card
- Check
- Bank Transfer
- Mobile Money
- Credit
- Other
11.6 Bank Reconciliation
11.6.1 Reconciliation Statuses
| Status | Description | Available Actions |
|---|---|---|
| Draft | Initial entry | Edit, Delete, Complete |
| In Progress | Being reconciled | Edit, Complete |
| Completed | Reconciled | Approve |
| Approved | Verified | View only |
11.6.2 Reconciliation Formula
Adjusted Bank Balance = Closing Balance (Per Bank)
- Outstanding Deposits
- Outstanding Checks
- Bank Charges
- Interest Earned
- Other Adjustments
Difference = Adjusted Bank Balance - Closing Balance (Per Books)
Business Rules:
- Only Draft reconciliations can be edited or deleted
- Reconciliation can only be completed when balanced (difference = 0)
- Only Completed reconciliations can be approved
- Approved reconciliations are locked for audit purposes